Software and Accounting

How to clear exceptions in tally prime?

2 answer(s)
Answer # 1 #

As a Tally trainer, I teach this concept frequently. Exceptions in Tally Prime are essentially violations of accounting rules or company policies that need manual intervention.

Here's my streamlined approach:

Step 1: Identify the exception type - Press F11 (Features) and check which exceptions are enabled - Common ones: Negative Stock, Voucher Out of Date, Post-dated

Step 2: Clear systematically - Go to Display > Exception Reports - Work through each exception category one by one - Don't just accept all - understand why each exception occurred

Step 3: Prevention for future - For negative stock: Enable "Allow negative stock" in F11 if appropriate, or improve inventory management - For voucher out of date: Set proper books beginning date - For post-dated: These are normal if you actually have future-dated transactions

Pro tip: Use Alt+2 in any exception report to see detailed voucher information before deciding to accept or alter.

The key is understanding that exceptions aren't necessarily errors - they're alerts asking "are you sure about this?" Tally is being conservative to prevent accounting mistakes, which is actually a good thing once you understand the system.

If you get stuck on a particular exception, the Tally help documentation (press F1) is surprisingly comprehensive!

[Few Hour]
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Answer # 2 #

Clearing exceptions in Tally Prime is a common task that can be confusing at first. Here's how to do it step by step:

Common exceptions and their solutions:

  1. "Voucher out of data" exception
  2. Go to Display > Exception Reports > Voucher Out of Data
  3. Press Alt+F6 to accept all or select specific vouchers to accept

  4. This usually happens when vouchers are dated before company creation date

  5. "Negative stock" exception

  6. Go to Display > Exception Reports > Negative Stock

  7. You can either accept or alter the vouchers causing negative inventory

  8. "Post-dated vouchers" exception

  9. Go to Display > Exception Reports > Post-dated Vouchers
  10. These are vouchers with future dates that haven't been realized yet

The general process: - Navigate to Display > Exception Reports - Select the specific exception type you want to clear - Review the vouchers listed - Use Alt+F6 to accept all or select individual vouchers to process

What many users don't realize is that you can prevent many exceptions by properly configuring your company settings. For example, setting appropriate stock valuation methods can reduce negative stock exceptions.

I always recommend taking a backup before clearing large batches of exceptions, just in case!

[Few Hour]
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