How to join to zoom meeting?

Here is a video demonstration of how to join a Zoom meeting or see the step by step instructions below.

Page Guide

Step by Step Instructions If Joining from a Mobile Device If Joining from a Computer Join Audio by Computer Join Audio by Phone Join Meeting by Computer with Audio via Telephone Raising Your Hand Using Chat Using Audio only

Either:

Or

2. Go to https://otago.zoom.us/join and Enter the Meeting ID that you have been provided with in the appropriate field and click ‘Join’ (the Meeting ID will be a 9 or 10 digit number)

If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store.

See here for more details

When entering a Zoom meeting for the first time from a computer you will need to download a small application file.

This process is easy to complete on all commonly used browsers. The examples below are shown using Mozilla Firefox and Google Chrome.

Mozilla Firefox

Click ‘Save File’  and follow the instruction in the orange box.

Google Chrome

Google Chrome should automatically download the file and point to it as shown above. Clicking on the Zoom_launcher.exe file will install Zoom, there will be a short pause before a blue progress bar appears indicating the installation.

If an ‘Application Launcher’ or ‘External Protocol Request’ box appears simply tick the ‘Remember my choice…’ option box and then click ‘OK’

Just before entering the meeting you will be prompted to enter a display name. This name is simply to identify you in the meeting and is not connected to your University username.

You will then be prompted how you wish to join your audio. If you wish to join audio via the telephone, follow the instructions further down, otherwise simply select Join Audio by Computer (TIP: by ticking the “Automatically join audio by computer…” option box first, will mean you won’t get prompted again in the future)

If you are unable to join from Zoom on a computer or mobile device, then you can join on the telephone instead.

If you would like to attend a Zoom meeting via telephone within NZ please call the NZ number (check this link for up to date numbers: https://zoom.us/zoomconference). Then enter the Meeting ID and PIN (if required) when prompted.

Please note calls will be charged at standard national rates.

There are also many “local” dial-in numbers from many international locations. You can find more details on these here.

It is possible to use a combination of computer for video and phone for audio.

If you use this option, then join the meeting using your computer first, and then select the Join By Phone tab when the audio pop-up window appears (see example below). This will display the NZ dial in number for you (or you can change it to display one of the many other countries which have a “local” dial in number by clicking on the flag icon), as well as the Meeting ID to enter and your Participant ID.

Dial in as noted above, however after entering the Meeting ID, you will be prompted to enter your Participant ID. Simply enter this number followed by # and your video and audio will then be synchronised.

As the non-speaker if you wish to ask a question or make a point during a meeting it is good protocol to use the ‘Raise Hand’ facility.

If the tool bar is not showing at the bottom of the Zoom window, place your cursor over the Zoom window so it appears and select the ‘Participants’ icon.

A window listing the other participants will appear. At the bottom of this list, there is a ‘Raise Hand’ icon, click the icon to make it known to the Host that you would like to raise your hand.

While your hand is raised, the icon should have an outline as below. If you wish to lower your hand, simply click the ‘Raise Hand’ icon again.

When your hand is raised, this will be reflected in the list of participants as below.

About hand-raises for hosts:

As a host of a Zoom meeting, you can manually lower a participants hand yourself by going to the main participants list as above. There will be an icon next to the participant’s name indicating that their hand is currently raised. In order to “lower” their hand, you can simply mouse over their name and then click “Lower Hand”. This is demonstrated below:

You can use the ‘Chat’ facility to send text chat to all participants or privately to specific participants.

Click on the ‘Chat’ icon in the tool bar, again hover your mouse over the Zoom window if you can’t see the tool bar.

A chat window will then open. Select ‘Everyone’ or the name of the person you wish to send a chat message to.

It is possible that during the conference participants will be ask to turn off their cameras and move to audio only, particularly if there are problems with the available bandwidth.

Zoom doesn’t hold back when it comes to allowing you to join a meeting. The company provides several ways to jump on a video call—even if you haven’t downloaded Zoom’s software. Here’s every way you can join a Zoom meeting.

For you to join a meeting in Zoom, the host will first have to set up the meeting. Once the host starts the session, the participants can then join. Alternatively, the host can enable an option that allows users to join before the host arrives, but the meeting will still have to be set up in advance.

RELATED: How to Set Up a Zoom Meeting

If you already have Zoom installed on your device, you can join a meeting directly from the app using a meeting ID or personal link name sent to you by the host.

Open Zoom, and you’ll be prompted to sign in. You can enter your email and password and then select “Sign In,” or sign in with SSO, Google, or Facebook. Selecting Google or Facebook will bring you to its respective sign-in page. If you decide to sign in using SSO, you’ll need to know the company URL, which is usually .zoom.us.

Regardless of the sign-in method you choose, once that process is complete, you’ll be on the home page of the Zoom app. Here, select “Join.”

A new window will appear. In the first box, enter the meeting ID that was sent to you when you received the invitation via email. Alternatively, you can enter the personal link name if you happen to know it.

Below that, enter your display name, select if you would like to join the meeting with audio and video enabled, and then select the “Join” button.

You’ll now be in the meeting.

If you’re joining a meeting with another company, they will need to have registered a company URL with Zoom. This is generally .zoom.us, but check with the host to make sure.

Once you have the company URL, go to it in your browser of choice. The landing page will look different between companies, but the options available will mostly be the same.

Select the “Join” button.

You’ll now need to enter the meeting ID or personal link name you should have received from the host of the meeting. Do that, and then select “Join.”

You will now have joined the meeting.

When a host sends you an invitation, you’ll receive that invitation via email. The first link in the message is the “Join Zoom Meeting” link. Click that link.

Once selected, you’ll be brought to the Zoom meeting.

If you’d rather just use your phone to call the meeting, that’s an option, too. In the email invitation you received, you’ll see the teleconferencing number.

Call that number. When prompted, enter the meeting ID number (also available in the email invitation) using your dial pad. That’s all there is to it!

• Open the Chrome browser.
• Go to join.zoom.us.
• Enter your meeting ID provided by the host/organizer.
• Click Join. If this is your first time joining from Google Chrome, you will be asked to open the Zoom desktop client to join the meeting.