How to send cv on gmail?
- Review any instructions carefully.
- Save your resume in the preferred format.
- Include an appropriate subject line.
- Determine if a cover letter is necessary.
- End your mail with a proper signature.
- Proofread your email.
Employers often receive hundreds of resumes in response to a single ad. Resumes are often sorted (and eliminated) by an Applicant Tracking System (ATS) before they ever reach a human. That's why it's important to know how to email your resume in a way that gets it in front of a hiring manager.
There are steps you can take to make your resume email stand out from the rest. In this article, we'll explore emailing a resume for a job in depth. We'll look at every aspect of the process, including what to say when emailing a resume and how to properly attach a resume to an email.
How your resume and cover letter looks is important. An attractive design can mean the difference between a resume that gets a second look and a resume that's passed over. This is especially true if you know a human will be reviewing your resume.
The fastest way to get a professional looking resume that's sure to make a good first impression is to use a professionally-designed resume template and matching cover letter. With a resume template, the design work is already done. All you need to do is plug in your information and it's ready to use.
You may wonder where to find a professionally designed resume template and cover letter. At GraphicRiver you'll find a good selection of professional resume templates or browse through this curated list:
Once you've selected a resume template, you're ready to begin the resume-writing process. This tutorial explains what you'll need to get started:
Some of the specific information you'll need includes past job titles, past employers, and years employed, as well as records of any education programs you've completed. Once you've gathered the information you need, you're ready to put it into the resume template.
Resume length is a controversial subject. Most resume experts agree that a resume should be kept short. Unless you've got many years of work experience, one page is probably long enough.
While you may be tempted to list complete details for every position you've ever held, keep in mind that most HR professionals decide very quickly whether to move your application forward in the hiring process. It's in your best interest to edit out any irrelevant details.
For a complete discussion of resume length, read this Envato Tuts+ tutorial:
A common resume mistake is to send the exact same resume and cover letter with every job application. Don't make this mistake. Instead, tailor your resume to each position you're applying to.
Start by reading the job description carefully. Then, look at your own experience and find the parts of your experience that match the job description. The matching experience is what you want to highlight in your resume.
For example, you're applying to be a web designer. Your previous job was as an administrative assistant at a web design company. In that job, you answered phone calls and sent out invoices. But, you were also responsible for making updates to current clients' websites. In addition, your employer paid for you to take web design classes. The parts of your experience you'd focus on from your current job would be that you updated client websites and completed web design classes.
It also helps if you're specific. So, if you can, provide numbers and details of your experience.
When applying for the web design position, you might describe your former position like this:
In contrast, if you were applying for another administrative assistant positions, you would focus more on the administrative aspect of your current position. The description of your former position might look something like this:
Follow through with the customization in your cover letter. Think of your cover letter as another chance to explain why your experience is relevant to the job. Again, use the job description as a guide.
Here's a sample of what to write in an email when sending a resume. This example explains why the administrative assistant position is relevant to the web design job:
For even more effective cover letter samples, review this tutorial:
Mistakes in your resume make you look bad. So, double-check your resume carefully to avoid the following:
If your authoring tool has a built-in spell check tool, use it. But don't stop there. While spell check tools catch some mistakes, many of them fail to catch improper word usage. So, be sure to read through your resume and cover letter carefully.
Typos can really derail a resume. For example, I remember reviewing a resume for a writer. They had listed 1897 as their college graduation date, when it should've been 1997. Naturally, the mistake in the date made the writer look careless.
The sad truth is that many resumes never make it to a human. They're weeded out by Applicant Tracking Software (ATS). You can improve your chances of making it through the ATS by using keywords and key phrases and by formatting your resume specifically for the ATS. Learn more in these tutorials:
But, the best way to make sure a human sees your resume is to give it directly to a human. This tactic bypasses the ATS and can ensure that your resume gets the attention it deserves.
To give your resume to a human, start by looking for a contact who works in the company where you're applying. A good place to look for contacts is in your LinkedIn profile. If you find a contact within the company, you can use LinkedIn's own messaging system to ask them if they would be willing to deliver your resume to the hiring manager.
Your note could look something like this:
Note: Some companies offer a referral bonus to employees for qualified candidates they refer. So not only are they doing you a favor by referring you, you could also be doing them a favor as well.
If you don't know a contact within the company, you still may be able to find the name of the hiring manager on LinkedIn. Once you've got a name, invite them to be a connection first—this lets them see your profile and acquaint themselves with your qualifications.
Meanwhile, apply for the position through the conventional means, then send the hiring manager a short note (remember, these people are busy) mentioning your interest in working for the company. Quickly explain that you applied for the position and why you feel you're qualified.
With any luck, the hiring manager will respond and start a conversation with you. If your LinkedIn profile looks good, they may search for your resume in the pool of applicants or ask you to send it directly to them. Either way, you've met your goal of getting your resume in front of a real person.
For guidance on how to set up a professional LinkedIn profile, study this article:
The email address you use for job applications and to send out your resume can make a bad impression. If you're like many of us, you may have created an email years ago when you were in school. Unfortunately, some of those student usernames may give a potential employer the wrong impression.
The best email addresses use a well-known email service (such as Gmail) and a variation of your first and last name. Alternately, if you've got a personal professional website, it's acceptable to use that email. Again, use your first and last name as the user name.
Here's are examples of professional and unprofessional email addresses.
Now that you've created a professional resume, you're ready to submit it to a company. If you're responding to a job posting, follow the instructions carefully. If you're sending the resume to an individual, you'll likely be using email.
Be careful about the time you choose to send your resume email. An email sent on a Friday, or late in the day (just before closing) is less likely to be read.
Most email services make it easy to attach a document. Here's how to attach a resume to email using two common email service providers:
Here's how to email cover letter and resume in Gmail:
1. Start a new email by clicking the Compose button.
2. Type the email, including the recipient's email address and subject line.
3. Click the Attach Files icon (it looks like a paper clip) on the bottom of the screen.
4. From the File Upload screen, attach the file that contains your resume and cover letter.
5. Click the Open button at the bottom of the File Upload screen. The resume is attached to the email.
6. Click the Send button in the left of your message to send the email with your resume.
Learn more about getting started working with Gmail:
Here's how to email cover letter and resume in MS Outlook:
1. Click the New Email button in the upper left corner to start a new email.
2. Type the email, including the recipient's email address and subject line.
3. Click the Attach File icon (it looks like a paper clip) on the top of the screen.
4. Click the Browse this PC option and navigate to where you've got your resume file stored.
5. Click the Open button at the bottom of the Insert File screen. The resume is attached to the email.
6. Click the Send button in the top left of your message to send it.
Learn more about whether Gmail or Outlook is better to use:
Once you've sent your resume via email, it's important to follow up. If you haven't heard from your contact after a day or two, send a follow up email. It's possible they never received your emailed resume, or they may have questions for you.
If all goes well, you may find yourself negotiating a salary for your new position. If that happens, you'll need the information in this tutorial:
You've just learned how to email a resume so that the hiring manager notices. Your chances of finding employment are much better when you use your professional network to direct your resume to the right person.
You find a job offer of your dreams and send your perfect job application via email. Then you wait… and wait. How come you’re not getting the callback?!
The answer? Nobody even saw your resume, as you didn't know how to email a resume correctly. Don’t worry, you’re about to learn everything you need to know about emailing a resume, plus some extra tricks you can use along the way.
In this guide I’m going to show you:
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.
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Sample resume made with our builder—See more resume examples here.
Need more tips on writing resumes? Check these:
Tired of ending up in the resume Black Hole? Emailing a resume to a prospective employer instead of applying via job board application forms might just do the trick. Why? First of all, it adds a personal touch and shows your persistence. If done right, the hiring manager will be more enthusiastic about reviewing a job application sent via a personalized email. Trust me, they’re stuck in that Black Hole, too. They’ll be happy to ditch those hundreds of identical job board applications.
Secondly, it boosts your odds of avoiding an Applicant Tracking Software (ATS) resume test.
The sad truth is that many resumes never make it to a human reader. They're weeded out by the ATS. Sending a resume by email, directly to a human being makes it more likely that you’ll receive the attention you deserve.
That said, there’s still a couple of crucial things to keep in mind when sending a resume email. Let’s go through the basics.
Here are 7 steps to successfully emailing a resume.
Before I show you how it works in practice, I want to introduce you to someone.
Meet Jason. He’s a successful Web Developer. He wants to join XYZ Corp. as an IT Manager. And the email he sent to XYZ’s hiring manager will get him there.
Let’s have a look at Jason’s email resume example:
Now, that’s one hell of a resume email. He’s sure to get a call from the hiring manager.
Pro Tip: If you’d like to email your resume directly to the hiring manager but you don’t know how to get in touch with them, read on. We’ll cover that in-depth.
So, now that you’ve seen what to write in an email when sending a resume and a cover letter, let’s see what exactly makes this resume email so great.
Still thinking about that ATS nightmare? Check out ATS-Friendly Resume Templates
What if I told you that hiring managers test candidates before reviewing their resumes? The way you submit your application documents also matters. Sure, you can upload your resume through a generic online application form. You’ll just end up in the same folder as the other 250 candidates.
Or, you can send a personalized resume email and be in pole position right away! That is, only if your email gets opened. And guess what? It depends solely on your subject line. So make the most of it.
State that you’re applying for a job, include the name of the position, job identifier (if applicable), and add some personal branding. Like this:
Resume email sample subject line:
This one looks like a generic email spammed out to every company within 100 miles.
Pro Tip: If the job offer asks for applying via email, check if the employer demands all applicants to use the same subject line, for instance, “Application for Position XYZ - .” If so - you have to play by their rules.
On Mondays, between 6am and 10am.
Research has shown that applying on Mondays boosts your interview rate by 46% compared to the average. Submitting your resume between 6am and 10am (when almost nobody else does it) brings about a staggering 89% rise in hireability!
At the same time, keep in mind the golden rule: first come, first served. It's best to apply within 4 days since the job posting went live. So if you come across an interesting job offer on Thursday, email your resume right away, don't put it off until the following Monday. You'll maximize your chances of getting a job offer email fast.
One more tip, always remember to make your whole job application relevant and specific to the job you’re trying to land. This is called tailoring. It’s the most effective strategy for job seeking: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)
Most job seekers make a common mistake: They think that their email body for sending a resume should read exactly the same as a cover letter.
It shouldn’t. Why?
Recruiters and hiring managers don’t have the time to review application documents in their entirety. Your resume email has to be short and sweet. Just enough to make the hiring manager go, “Aaah, interesting!”
In your resume email body, write only about the most relevant things. Make it a sneak peek of your job application. Make it irresistible.
Remember how our candidate, Jason, did it? You can use his resume email as a template:
Sample email for a job application with resume - email body:
That’ll do it. When sending a resume via email, you can’t afford to elaborate on everything. Make your resume email concise and skimmable.
Use the same mail format for sending a resume with a reference. Just remember to mention the name of your reference in the first paragraph.
Pro Tip: If the job ad explicitly asks for a “cover email,” a “covering email,” or an “email cover letter,” these are the only instances where you actually should paste your cover letter into your resume email. You can still attach your cover letter in a separate file, just make sure it matches the content of your cover email.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Online job offers don’t always reveal who’s going to read your resume. That’s a shame because you are much more likely to get hired if the hiring manager knows of you beforehand.So, how do you get in touch with a hiring manager?
Well, you might have heard about the six degrees of separation: You’re only separated from the likes of Kevin Bacon, The Queen of England, and Bill Gates by six other people. That’s why networking is important. You may not know the hiring manager, but you probably know someone who does. So, what you’re going to do? Reach out to friends, alumni, and former colleagues to see if they can put you in touch with the right person.
Okay, but what if you’ve actually never networked and have few professional connections? Do some research to find the internal recruiters or HR personnel responsible for processing resumes where you want to work. Start with the company’s website to find the name of the hiring manager. Then, move to LinkedIn to see if you can find their email address. While finding a name is easy, finding an email address can be harder. Start by using an app called findthat.email. Once you've found a promising LinkedIn profile, the app will generate an email address for you.If that doesn't work, you can try the oldschool way and use Google. Start your search with the company’s email domain: *@company.com . The search may not lead you directly to the hiring manager’s personal email address, but it’ll show you what formula the company uses for all of its email addresses.See, most companies use the same formula:firstname.lastname@example.org@company.comIf you can find that formula, all you need to do is plug in the hiring manager’s name.Can’t find the address formula either? You’ve only got the names of the company and the hiring manager? Good news! You’ve still got enough information. Here’s an Email Permutator that automatically generates all possible combinations of the hiring manager’s name and the company’s domain. Run them through a free email verification tool like MailTester. It isn’t flawless, but it’s a good way to lower your bounce rate.
Pro Tip: If you've always wanted to work somewhere, don't wait for open positions or linger on job boards. Reach out by emailing a resume. Position yourself now so you'll be in the right place later.
Note, not all hiring managers will appreciate receiving unsolicited resumes. Which is why you will want to start the process by sending the hiring manager an invite via LinkedIn. By making a connection on LinkedIn first, the hiring manager gets a heads up. Otherwise, emailing a resume may come across as unprofessional or even as spam.Julie Dossett, Communications Lead at LinkedIn Canada, says:
And never send out email of this kind without first learning who you should be addressing it to. Using To Whom It May Concern looks lazy. Dear Hiring Manager? A bit better. But since you'll be contacting people out of the blue, do give them the courtesy of learning their name.
Even if you craft the perfect email to send a resume, you still need a killer cover letter. Luckily, we’ve got a comprehensive, dedicated guide to show you how to write the best cover letter out there. Give it a read: How to Write a Cover Letter for a Job?
Check the guides below for more info:
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Writing a good resume email for a job application is a very effective strategy few job seekers use. Now you know how to do it right. Just remember the key strategies we covered.
The best tips for emailing a resume to an employer:
Above all, it's essential to follow the employers' instructions when sending your CV via email. Employers are generally quite specific in what they want to see included in CVs and how they should be structured (e.g. format, subject line, etc.). Play by their rules if you want to avoid being eliminated in the first round.
For roles where specific instructions are not set out, we recommend the following:
Name your files succinctly and clearly, e.g. 'joe-bloggs-cv' or 'joe-bloggs-cover-letter'. This is the first time an employer will encounter you, making it important that your materials are both professional and easily identifiable.
Before choosing your file format, ensure you read the job description thoroughly to see if the employer prefers a certain file type. You should always send the format the employer asks for.
Otherwise, there is no clear-cut answer for which format is best for emailing your CV. Generally, the best format in which to send your CV is a Word document. A PDF is often acceptable, but PDF files are not always compatible with applicant tracking system software. As a result, employers using this software may not be able to properly read your CV.
Therefore, the safest and surest way to go is to save and send your CV as a Word document (in .doc or .docx format) unless PDFs are specifically requested.
Recruiters receive hundreds of emails every day. Be sure to write the perfect subject line when emailing your CV to ensure that it ends up in the right place and grabs the recruiter's attention.
In the subject line of your email, write your name, the description of the position and its reference number (if relevant). If you did not find the vacancy on the employer's website, it's helpful to state where you found it.
If the employer has asked you to attach your CV and cover letter, the body of the email shouldn't duplicate your CV. In this case, only write what's relevant and keep your email brief, reiterating who you are, the job you're applying for and why, what value you'd add to the company, and, importantly, that your CV and cover letter are attached for review.
If the prospective employer has only requested a CV as an attachment, then treat the body of the email as your cover letter (minus the formal business letter extras such as addresses and dates). If you have already written a cover letter, paste it into the email.
Finish with a call to action. For example, end the email by saying you're eager to meet in person to discuss how you can contribute to your prospective employer's success, suggesting your availability for a screening call or interview.
Take the time to carefully proofread the message before you send it.
It is important to add an email signature featuring your contact details so the recruiter knows how to get in touch with you at a glance. In your signature, include your full name, email address and phone number.
If you have any business-related social media profiles, such as a LinkedIn profile, include it in your signature as well.
Each email server has different steps you must take to set up your email signature. Usually, you can click 'Settings' on your email account and find the tab that tells you how and where to add a signature.
To add your signature to your email message, click on 'File', 'Insert', 'Signature', and type your desired information at the bottom of your message. Once you add a signature, it should automatically be copied to all of your outgoing messages.
Once your email message is ready to send, you need to attach your CV and cover letter to your message.
Before you click 'Send', send a test message to yourself to be sure the email message is perfect and that all your attachments come through.
You may wish to send a copy of the message to yourself for your records by adding yourself as a Bcc (blind carbon copy).
Timing matters when sending your CV via email ‒ research has shown that applying on Mondays boosts your interview rate by 46 per cent! Submitting your CV between 6 a.m. and 10 a.m., when very few people do it, gives you an 89 per cent boost over your competition!
And remember, first come, first served. You are up to eight times more likely to get an interview if you apply in the first 96 hours that a job is posted.
Make sure the CV you send is up to par. Submit for a free, confidential CV review and we'll tell you where you stand.
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