How to share zoom meeting link?

Once you set up a Zoom account, it's easy to send a meeting invite for colleagues or classmates to join your conference call.

Zoom allows you to send invites via email, contact, or phone number.

The process looks a bit different whether you choose to do so on the mobile app or your desktop.

Additionally, you can schedule a Zoom invitation for a future time and date as opposed to starting a new meeting and add participants to the current call.

The process to navigate sending invites on either app version varies. Here's how to use both.

Both individual and team meetings can be booked in advance by inviting participants to future Zoom events.

1. In the mobile app on your iPhone, iPad, or Android, tap the "Schedule" option on the "Meet & Chat" homepage tab.

2. This will open a form to create your new meeting. Enter the date and time and fix any other details that may pertain to your conference, such as its duration and whether or not it will be a recurring event. Tap "Done" when everything is complete.

3. This will open another form where you can add invitees at this time. Tap the appropriate spot to add contacts. A pop-up may appear asking you to give "Zoom" access to your contacts. Tap "OK" to give approval. Tap "Done" to finish creating the event.

4. The best and easiest method for adding invitees is after you've tapped "Done" to finish scheduling the meeting. Tap the second "Meetings" tab, where you'll find the event you just created. Tap to send invites.

5. Tap "Add Invitees." This will open a pop-up menu where you can choose to send the invitation link via email or message. You can also copy the invitation link to your clipboard to paste anywhere.

6. Sending an invite via email will open a new draft in your preferred app. Add any email contact to send the invitation to.

7. Sending an invite via message will open a new text. Enter a contact name or time a new phone number.

1. In the desktop app on your Mac or PC, click the "Meetings" tab at the top of the screen. Click the small plus symbol to begin scheduling a new meeting.

2. Enter all of your meeting details, including the name, date, and time. Click the blue "Schedule" button to create the meeting.

3. Once the meeting has been created you can view the invitation and copy and paste the link in an email, message, or on social media.

4. To access your account details, click "My Account" on the Zoom homepage.

5. Click "Schedule a Meeting" at the top and fill out the form. Scroll to the bottom and click "Save" once all the details are complete.

6. Once the event has been scheduled, click "Copy the Invitation." This will open a pop-up where you can view the invite. Click the blue "Copy Meeting Invitation" button to copy the link to send to colleagues or classmates.

In addition to scheduling meetings, you can invite contacts to current calls.

This process may even be easier, as you don't have to complete the entire process of sending a formal Zoom invitation link in advance.

However, this process may not work well for organizing large team check-ins, and therefore should be reserved for quick calls.

1. In the mobile app, tap "New Meeting" on the "Meet & Chat" homepage.

2. Tap the blue "Start a Meeting" option.  This will open a video screen with only your account on the call. Tap "Participants" at the bottom.

3. Tap "Invite" at the bottom.

4. This will open a pop-up to send an invite link via email or message. You will also have the option to invite contacts or copy the URL to the live call.

5. Select contacts from your Zoom contacts list.

1. On the desktop app, click the same orange "New Meeting" option on the homepage.

2. Click "Manage Participants" at the bottom of the live call.

3. Click "Invite Others."

4. This will open a pop-up. The first tab at the top will give you the option to invite contacts. Search for a specific name or select one from the list.

5. You can also send an invitation via email. Select how you'd like to send an invite to open a new draft. You'll also find the option to copy the invitation link here. Once your colleague or classmate receives the invite, they can join your live call.

If you want to make it easier for your guests to connect to a  Zoom meeting, you could also try sending them a link. That way, all your guests have to do is tap on the link, and they’ll have access to your meeting.

This one time, I invited a friend to a Zoom meeting. She messages me saying she was having a hard time entering. I told her to double-check the ID and password, but she was still having problems. It wasn’t until I sent her the Zoom meeting link that she was able to connect.

That’s why it’s a good idea to know where you can find the invite link to send it to your guests if they ever encounter this problem. Even if you’re in the middle of a meeting, you can still get access to it and send it.

If you’re scheduling a Zoom meeting on the desktop, you’ll need to fill out the necessary information. You’ll need to add:

Once you’ve added the necessary information, you’ll be asked (by Zoom) to gain access to your Google account so the meeting can be posted on your calendar. Once you’ve given Google access, you’ll see a preview of the information that will be posted. The invite link will be under the Event Details tab near the top and again, where the meeting information is posted.

Also, if you want to send an invitation to some, you can use the desktop client. If the meeting is scheduled for today, you’ll immediately see it but if it’s not, click on the Meetings tab at the top.

If you’ve signed in to your account to adjust some settings and remembered you need to send the invite info, you can do so from there. Once you’ve signed into Zoom’s official site, click on the Meetings tab to the left. You’ll see a list of your previous or upcoming meetings to the right.

To the right of the link, you’ll see a Copy Invitation option. Click on it and then share it whichever way you prefer.

If someone is having a hard time getting into the Zoom meeting, you can find the invite link by clicking on Participants > Invite. After clicking on the Invite dropdown menu, a new window will appear with an option to copy the invite link. It’ll be at the bottom left of the window.

You’ll see a message in yellow letting you know that the invite link has been copied. Now it’s up to you how you want to send the invite link.

If you decided not to send an email as an invite and want to send it through WhatsApp or Signal, you could find the invite by doing the following. Open the Zoom app and tap on the Meetings tab at the bottom. Choose the meeting whose invite link you want to copy and tap on the Invite button.

From the three options, tap on the Copy to Clipboard option. Now, if you want to share it through your preferred messaging app, just long-press in the text box and paste it to send the Zoom meeting invitation. If you ever want to use your personal meeting ID, you’ll find it in the Meetings tab at the top.

• Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
• In the navigation panel, click Account Management then Account Settings.
• Click the Meeting tab.
• Under Security, verify that Embed passcode in invite link for one-click join is enabled.

To learn more about using the Zoom Canvas Integration, read Host A Zoom Meeting Within Canvas.

Zoom offers many ways to schedule a meeting.

A non-recurring meeting ID expires 30 days after the date the meeting is scheduled for (you can reset the 30-day timer by simply starting the meeting). Recurring meeting IDs expire 365 days after the meeting's last occurrence.

The links below will take you to the Zoom Help Center, where you can find specific directions for scheduling with whatever software and hardware you are using.

Use these options to invite participants to a scheduled meeting:

Responses to a meeting invitation appear in Google Calendar in the same way as responses to other Calendar events.

Meeting links sent in email, text, or other formats do not have an RSVP feature. If you as the host would like responses, you need to ask your attendees to let you know they will be attending the meeting.

To use this option, you must have the Zoom Desktop App/Client installed on your computer.

During a meeting, you may decide that you want to invite additional people. You may decide to start a spontaneous meeting that was not on your calendar. This is what instant, or unscheduled, meetings are for.

The Email tab within the Invite menu gives you the following options:

Use these options if you wish to draft your own email manually or invite someone through a chat client, text message, etc. Copy Invite Link will copy the join link and Copy Invitation will copy the full invitation text.

1. Click on “Meetings” in your Zoom app

2. Hit the + symbol to schedule a new meeting.

3. Give your meeting a name [1] and then set it to be a recurring meeting [2]. Then select the option to generate a new meeting ID automatically [3]. This will generate a set of random numbers that will become your course’s Zoom meeting ID. Add a passcode to your meeting [4]. This will add another layer of security to your meeting. The passcode will become part of your meeting link so you can share the passcode with your students just by giving them the meeting link. You can turn video on/off for yourself and your students [5] and also select whether you will allow students to call in to the meeting with their phone in addition to using the microphone on their computer [6]. Allowing students to use their phone to join their meeting is helpful in situations where the student may not have access to reliable internet. Lastly hit “Save” to save this meeting [7].

Now that you have created a link for your course, you will want to give this link with your students by adding it to your Canvas course, sending it to students in an email, and/or including it in your syllabus.

1. Find the meeting link by going to Meetings in your Zoom app [1] and click on the course meeting [2].

2. Click “Show Meeting Invitation.”

Click the Meetings tab. Select the meeting that you want to invite others to and click Copy Invitation. The meeting invitation will be copied and you can paste that information into an email or anywhere else you would like to send it out.