How to write resignation letter with notice period?

Your letter should be simple and professional. First, say you are resigning from your job. Then, you must write your last day of work. This date is from your notice period. For example, two weeks from now. It is nice to say thank you for the job opportunity. You can also offer to help train the new person before you leave. This is a good way to finish your job well. Good luck.

When writing a resignation letter with notice period, keep it professional and concise. The basic format is: 1. Salutation (Dear Manager/HR) 2. Statement of resignation (I hereby resign from my position...) 3. Mention notice period (As per my contract, I am serving a notice period of X weeks/months...) 4. Gratitude (Thank you for the opportunities...) 5. Closure (Sincerely, Your Name) Example: "Dear [Manager], Please accept this letter as formal notice of my resignation from [Position], effective [Date]. As required, I will serve my [X]-month notice period, ensuring a smooth handover. I am grateful for the support and experience gained here. Sincerely, [Your Name]"

I once resigned from my job after five years. My letter was personal yet professional. I thanked my boss for mentorship and mentioned I’d serve the 30-day notice. This left a good impression and even helped me get positive references later. A resignation letter is not just formality; it’s part of your professional reputation.

As someone who has worked in HR, let me share: A resignation letter doesn’t need to be long. Employers prefer clarity. What they want to see is: - Your intent to resign. - The effective date (after serving notice). - Willingness to transition responsibilities. Don’t over-explain reasons unless you want to. Keep the tone polite and professional.

Pro tip: Avoid negative remarks in resignation letters. Even if you’re unhappy, just keep it short and professional. Save complaints for the exit interview. The resignation letter is official documentation, so it’s better to be diplomatic.

If you’re in India, remember that many IT companies have 60–90 day notice periods. Your resignation letter should clearly mention Last Working Day (LWD) so HR can start the process. Otherwise, they may delay your relieving letter.

In some companies, notice period is flexible if you negotiate. For example, if you have 60 days’ notice but the new employer wants you earlier, you can request a buyout of the notice period. In such cases, mention in your resignation letter that you are open to discussion about early release.