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In Microsoft Excel, working with multiple workbooks is a common task. You may have connections or links between these workbooks. It helps to visualize the changes if there are some changes in the source file. But, sometimes you may need just the data to demonstrate it. And if the data source is not available for some reason, then it adds more complications. That’s why you need to break links between them. If you are curious to know how you can break links in Excel when the source is not available, then this article may come in handy for you. In this article, we discuss how you can break links in Excel when the source is not found with an elaborate explanation.

Download this practice workbook below.

When you connect your data to another workbook’s data, you can call it an external link. If you make any changes in the source file, you will see a change in the other workbook.

For work purposes, we sometimes need to share files with other people. While sharing the file, we prefer the file to be static. This means that we want our file does not to have any connection with the source file. To do this, we need to break the links between the files.

Another level of complication arrives when the source file itself is no more. In the below image, the Source file is used to have a connection with the Destination file. But if you click the Check Status command, you will see that the status of that connection is showing that it’s not there. Meaning the file is already moved to some other place. So we’d better remove/ break the Link to avoid an untoward outcome.

We are going to use the below dataset to demonstrate how you can break links when the source is unavailable. In the dataset, we have product information like Quantity and Cost.

We’d like to link two of these files and see how their links work if the source file is unavailable.

If there are any named ranges available in your source dataset, you had better delete them before you break links.

Steps

Read More: How to Break Links in Excel and Keep Values (3 Easy Ways)

You may have some charts that you have created on external files. Those links must be broken before sharing them with someone else.

Steps

Read More: How to Remove Broken Links in Excel (3 Simple Methods)

Converting the excel file into a zip file allows us to tweak the inside part of the Excel file. It will enable us to directly delete the external links folder to break the links between them.

Steps

Read More: [Fixed!] Break Links Not Working in Excel (7 Solutions)

The last resort considering all of those previous methods does not work, is to change the format of the Excel file. Switching back to the XLS extension can remove the existing connections between the file.

Steps

Read More: How to Break Links in Excel Before Opening File (With Easy Steps)

To sum it up, the issue of how we can break lines in Excel when the source is not found is answered here in 5 different ways.

For this problem, two separate workbooks are available to download where you can practice these methods.

Feel free to ask any questions or feedback through the comment section. Any suggestion for the betterment of the ExcelDemy community will be highly appreciable.

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