Meagan Haldiman

A notary public assures that the parties signing the legal documents, such as a power of attorney, provide legitimate and valid identification and understand the implications of the legal document they sign. In addition to notarizing documents and forms, a notary can also offer copy certification.

This means that you need the services of a notary when you need to have the authenticity of a copy of your legal documents officially certified. These documents can include birth certificates, wills, student records, divorce decrees, and death certificates.

Documents and vital records that you may ask to have certified by a notary public include letters, contracts, settlement statements, bills of sale, and agreements.

There are several benefits of having certified documents. Certifying public documents means you can easily provide a true certified copy of your driver’s license, passport, or other important personal documents without handing over your original documents. This means that you will not run the risk of losing an original copy of your birth certificate, will, or marriage certificate.

A certified copy is a duplicate (usually a photocopy) of a primary document, such as a birth certificate, which is endorsed by a government or independent agency. This endorsement guarantees the authenticity of the photocopied document. A certified copy doesn’t certify or confirm that the primary document or original document is genuine, only that it’s a true copy of the primary document.

This means that if the primary document isn’t legitimate, you cannot use the certified copy to guarantee that it’s genuine. A true certified copy is a duplicate of a document that a notary has certified and verified as a true copy of the original document.

You may need certified copies of your original documents, such as school records, in many different circumstances.

Copy certification involves making a copy of an original document. It also involves verifying a previously made copy. Various situations and legal documents require certified copies, including powers of attorney and wills. A notary performs a notary copy certification when they verify that a copy of an original document is a true, correct, and complete copy.

Notary public in the US serve as government officials who act as impartial witnesses to the signing of various important documents and forms. Many US states permit notaries to make certified copies of original documents provided the original or primary document isn’t a publicly recorded document or a publicly recordable document.

It is worth noting that some states, like Nebraska and Michigan, don’t allow notaries to certify copies of legal documents as an official notarial act. On the other hand, some states restrict the types of documents and records that a notary may certify.

For example, in Florida, notaries are not allowed to certify copies of public records or vital records if the custodian of the public record can make a copy.

Learn how to notarize a document to keep protect yourself legally.

In most cases, a notary public can only make certified copies of original documents. However, note that in some cases, like when the original document does not exist anymore, a notary can make or leave a note on the certified copy stating that it is “a photocopy of a photocopy.”

You should know that state laws vary. In California, notaries can only certify copies of a power of attorney or copies of the notary public’s own journal entries if asked by a court or the Secretary of State. After making the certified copy, the notary should attach an official notarial certificate to the certified copy, clearly explaining what the certification means. The notary should also keep one copy for their own notarial records.

Some US states don’t accept copy certification for documents or records of any kind, while other states only accept it for specific documents. For instance, New York doesn’t accept any copy certifications. Many US states have eliminated this as a function of public notaries because of concerns about security and fraud.

Additionally, note that some documents and records may never use copy certifications. These documents include US naturalization certificates, vital records like birth and death certificates, or recordable documents like deeds.

States that don’t allow copy certification may allow “copy certification by document custodian.” You should know that copy certification by the document custodian is a legal process where the original document holder signs a notarized document and states that the copy is identical to the original.

People looking for a certified copy of these types of records and documents must request it from the custodian of the record, such as the federal government or state government. In many cases of copy certification by document custodian, the holder or custodian of the primary document, instead of the notary, vouches for the legitimacy or authenticity of the copy. A notary will notarize the document stating or mentioning that the copy is an original instead of notarizing the actual certified copy.

A notarized copy of a document and a certified true copy is the same. Although certified copies often refer to the copies of vital records and documents, such as birth certificates, which you can obtain only from the county clerk, the terms notarized and certified copies of documents are used interchangeably. A notarized document has more credibility.

A certified copy is usually used in most English-speaking common law countries, such as Canada, as a convenient way of offering a copy of documents. Keep in mind that certified copies may be needed for official government reasons or court purposes, as well as for administrative and commercial purposes.

What matters, though, are the documents whose copies need notarization or certification and the public or government official allowed to perform such an act. A certified copy prevents the owner of important documents from giving up possession of these documents, reducing the risk of loss or damage.

For a notary to make a copy certification of a document, the holder or owner of the original document has to make an appointment with the notary and appear before them along with the original or primary document. This is a generalized overview of steps that have to be completed, and methods are slightly different from one state to another.

The notary will review the primary document to make sure that it’s original. Keep in mind that notaries can’t make certified copies of copies.

The notary will confirm that the document isn’t a public record or forbidden by your state’s laws and rules. Some examples of publicly recorded documents include deeds, divorce decrees, mortgages, and entity documents.

The notary will then verify the custodian’s identity and makes a copy. They will complete a copy certification form, and apply the official notary stamp. They will make a copy of the document or record on white paper. Find the difference between notary seal vs. stamp.

The copy certification form contains certain details, including the date, signature of the notary, name of the notary, and official stamp. It also includes certified true copy wording mandated by the state, also called the jurat.

Certification of documents, such as student records, is usually important if you’re sending documents abroad. Some states in the US provide that notaries public can execute certifications of true and accurate copies of documents. PandaDoc Notary can help with getting documents certified and notarized, along with offering a variety of notary services like witnessing signatures.

The affordable and quick services will certainly meet your needs. With PandaDoc Notary, you can quickly and easily get your vital records and other documents notarized without leaving your home. With a simple and convenient online platform and flexible times that fit your unique schedule, PandaDoc Notary makes things simple.

A verified copy is a copy or duplicate of the original document that has been dated and signed by someone, such as a public official, who can confirm that it is the same as the original.

Although it is not the same or as good as the original, the certified copy of the original document contains the same information as the original.

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Many people think that just keeping an agenda up to date is enough, but they are immersed in a lot of different tasks, in which the body, brain and spirit don't know where to start.

It is important to prioritize between what is urgent and what is important, have productivity routines and learn to constantly generate improvements since you will be able to acquire the skill of managing dozens of workflows and not procrastinate. You will be able to reduce your tiredness, despondency and waste of energy by doing this.

It's important to follow this sequence to achieve a good daily work organization. I have been doing it for 30 years and I know it works.

Keep your goals at the beginning of the day. Having a road map before you head out to work is a great way to get the energy you need. Before closing the day before, clearly define what the priorities will be, and record them so you don't forget. If you wake up at night with a work issue on your mind, write it down in a notebook and transfer it to your organization system.

Start with the most stigmatized.

You don't know where to start when it comes to the organization of working time. The tasks that you will face first will be determined by your internal biological clock, which determines when you work best. My suggestion is that you go first with those that are challenging and require a high level of focus and energy. You will be able to solve all the issues that take less than a minute if you refer them, delegate them or respond to an email quickly. If you put it off during the day, you can experience work overload, but starting with the most difficult will bring you a sense of relief.

Schedule the tests. It's convenient to work with an organization system that allows you to dump all the tasks. You can use your agenda to do that. The key is that you are going to program all the actions that you need to carry out, not only the ones that are relevant to you or the meetings. It's a great deficit that people have since they indicate certain things as important, and others that add valuable details, do not register them.

A system that works for me is to work with dynamic lists: by areas (for example, issues with the manager, for a meeting about such a thing, personal reminders) you open three or four categories of lists, where, in turn, you write down in order of relevance the tasks to be carried out. When you finish a sequence, you cross out what has already been completed to give your brain enough energy to finish the other tasks.

Hold only organized meetings. I work with companies in Latin America that have the'reunionitis' syndrome, which is when the executive coach and high performance teams are not working well.

They schedule them at all hours with people who shouldn't be there, and waste a lot of resources. The meetings should be scheduled consciously, with the agenda circulating among all those present three days before, a record of the decisions made, deadlines and responsible parties. A general and frequent meeting should not last more than 30 or 40 minutes. The gymnastics can be made productive from the beginning to the end by following the follow-up.

Work flow can be improved.

One of the weaknesses of people who don't know how to manage the organization of work is that they take on tasks without consulting their purpose, or what order of priority they should be placed. In recent years, companies have been trying to burn out their best employees faster, since they are the ones who are usually overwhelmed with tasks that the laziest do not do.

Managing the flow requires learning to prioritize between urgent and important, what can be delegated, and what to set aside. When they can start taking off towards the most important issues of the day, and complement with the residual of minor tasks, most are operating at ground level.

Every day there are personal moments. It's just as important to take breaks, devote personal time, and find meaning in what you're doing as it is to work. In the fast paced world of work, you have to take care of the human part of your job, and leave aside the passion and energy that you have for it. Break and personal activities that cannot be postponed should be included in your agenda. It is recommended that you take a break every hour and a half to stretch your body, learn to breathe with various techniques, and practice meditation to replenish your batteries.

It's important that you know your working hours clearly. Don't put your personal life off, it gives meaning to your existence.