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Before you start to write any document, it is helpful to have a broad plan in mind setting out what information you intend to include, and in what order. This is known as the structure of your document or text.

Developing this structure or framework will save you time as you write. It will ensure that you include all the necessary information, without any unnecessary detail. It will also help to improve the flow of the writing.

This page describes the process of developing a suitable structure for any document. It also provides some examples, although many more exist online and in study guides.

Developing a structure or framework for your writing will ensure that the most important points are covered at the appropriate point in the writing.

A framework or structure will also allow you to break down the daunting task of writing a longer document into more manageable sections.

For example, being asked to write a 10,000-word report is an intimidating prospect. However, you can use a framework to decide that you will need 500 words in an introduction, 2,000 to explain the methods you used, 2,500 to set out your results, and so on. Writing a 500-word introduction is a much less daunting task than writing a 10,000-word report.

Adhering to your framework will also prevent you from writing too many words for one section and then having to delete these to make enough room for another section.

There is no one set structure or framework that covers all possible forms of written communication.

If there is no outline structure provided, you will need to develop one.

However, don’t panic, because there are many examples of structures for different forms of writing available on the web and within study guides. You really do not need to reinvent the wheel.

Start by searching for a suitable example using your keywords (for example, ‘factual news article’, or ‘business report’). You can then compare outline structures, and decide which one you think will work.

If you really cannot find a suitable outline, then you will have to develop one.

There are broadly two options for structuring documents.

This will probably give you enough clues to decide on a chronological or non-chronological structures. Beyond that, you will need to be flexible to decide what is most appropriate for your purposes.

You will probably have realised by now that perhaps the most important consideration is your audience. There is more about this process of understanding your readers’ needs in our page on Know Your Audience.

Once you have decided whether you are using a chronological or non-chronological structure, set out some possible headings and sub-headings for your document. These should allow you to set out all the necessary information, in a logical order.

The next step is to start to populate the structure with notes about what content to include.

Under each heading in the structure, make a note of the required information. You can then start to fill in the sections in more detail.

You will often be able to use the titles of the main sections in your structure as headings and subheadings within the text. These help the reader to navigate through the piece.

However, even if you are not expected to use the section titles in the finished document, they will still help you to structure your writing into the desired framework.

Whatever structure you choose to use, you should constantly check that you are adhering to it. If you find that your structure does not work, then revisit it to see whether another structure might be more appropriate.

You should also check the flow of your text as you write. Paragraphs and sections should flow logically from one to the next. Conclude one subject area before introducing another. Hopping from one topic to another with no clear structure confuses the reader and demonstrates a lack of clarity.

Two examples of common structures for writing different types of communication are provided below. Remember that these are simply examples, and many variations on these frameworks exist.

Reports are always presented in sections and subsections, because they contain a lot of information. This needs to be organised in a way that makes sense to the reader.

Sections are often numbered, and long reports generally include a title page and a table of contents.

Example Structure:

A press release is a written statement to the media. They are used by organisations to try to generate a news story.

Journalists receive numerous press releases every day. The key aim is therefore to capture their interest quickly and show them that you have a good story for them, which will repay their attention.

In this example, the headings and subheadings provided below should not be included within the press release. They are only to help you structure the text.

Example Structure:

Body Copy:

Select (Tools > Macro > Record New Macro) to display the Record Macro dialog box. Give the macro the name "InsertingSlide". You don't have to worry about changing the "Store macro in" drop-down list as recorded macros are always placed in the active presentation. Press OK to start recording.

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Jace Norman and Isabela Moner announced their relationship with a splash. Remember those kissing photos from earlier this spring? Knowing that fans would be freaking out about the fact that they're dating, you would think that they spent a lot of time figuring out how to drop the big news. Spoiler: They didn't.

Being in a relationship in the public eye has serious ups and downs, but the Henry Danger star says that their romance is a part of his life, and he wanted to share it. However, he was a bit scared to see how the fans would react!

“Honestly, I was a little bit worried about how they would react. They’re my fans and obviously I want them to be happy, but it’s my life and if they don’t like it, there’s nothing I can do," he said in a recent interview.

The Nickelodeon star insists that they didn't even plan a major reveal, and he didn't want to hide their relationship to please other people.

“It’s not like there was this strategic decision we made, or a major discussion, it’s just a normal thing. I think everyone who follows me wants to know more about my life, and so it’s not something I am going to hide just because some people may get upset," he said.

Jace says that he doesn't even consider his relationship with Isabela a super-personal, private thing — she's just an important part of life, and that's reflected on his social media accounts.

“I know some people are more private on Instagram, but it’s my life and I want to share it and be real. I don’t want to hide it or anything, unless it’s super personal. My relationship isn’t like a personal thing. Its just a thing in my life right now. I have friends and post pics with them and I have a girlfriend and will post pictures with her.”

And don't we know it!

Do you think that Jace and Isabela are cute together? Click through the gallery to see more photos of the couple.

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