Deepal Vijaykar

Tip: Set ground rules

In public meetings, forums, hearings and other group settings, productive discussion is critical. Ground rules help a group start and maintain a productive discussion. Ground rules clarify expectations for behavior in the meeting.

Ground rules are a short list of expectations to guide how a group works together. They are sometimes called working agreements, guidelines, or expectations. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion.

Effective ground rules help:

Here are suggestions for ground rules that can be especially helpful for public meetings:

Groups can create ground rules in advance of the meeting, or with the group at the meeting. The group's size and purpose can determine how ground rules are set.

Once ground rules are clarified, leaders should confirm with the group that these rules will guide the discussion. The group's agreement allows the leader or a group member to directly address an issue when a ground rule is not followed.

Having nine or fewer ground rules helps the group more easily remember and support them. Post rules on a handout, table tent or flip chart so that they are readily available. If the group meets multiple times, repost rules at each meeting to orient new participants and remind others.

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