What is the shortcut key of format painter?
Let me add some important details about Format Painter shortcuts that often get overlooked:
The keyboard sequence is actually a two-step process:
Step 1 - Copy formatting: - Select the text with the desired formatting - Ctrl + Shift + C (copies formatting only)
Step 2 - Apply formatting: - Select the target text - Ctrl + Shift + V (pastes formatting only)
What many people don't know: - You can use Alt + H, F, P then click the target for mouse-based approach - In Excel, you can use Ctrl + Space to select entire column, then Ctrl + Shift + V - The shortcuts work in most Microsoft applications including Outlook
Pro tip: If you want to apply the same formatting to multiple non-adjacent areas: 1. Select source formatting 2. Double-click the Format Painter button on the ribbon 3. Click all the target areas 4. Press Esc or click the button again to turn it off
The beauty of these shortcuts is they work across the Office suite consistently. Once you get used to Ctrl + Shift + C/V, you'll wonder how you ever managed without them!
Note: Some older Office versions or non-Microsoft applications might have different shortcuts, but the Ctrl+Shift+C/V combination has become pretty standard in modern Office versions.
The shortcut key for Format Painter depends on which Microsoft Office application you're using, but here are the most common ones:
In Microsoft Word, Excel, PowerPoint: - First, select the text/cell with the formatting you want to copy - Press Ctrl + Shift + C to copy the formatting - Select the text/cell where you want to apply the formatting - Press Ctrl + Shift + V to paste the formatting
Alternative method: - Double-click the Format Painter icon on the Home tab to keep it active for multiple applications - Press Esc to turn it off when done
Quick tips: - This works in most recent versions of Office (2016, 2019, 2021, Microsoft 365) - The shortcut is the same across Word, Excel, and PowerPoint - If you're using an older version of Office, you might need to use the mouse to click the Format Painter button
I use this shortcut daily in my work - it's a huge time saver compared to manually matching fonts, colors, and styles!