How to easily merge word documents?

(This guide on how to merge word documents is suitable for all Microsoft Word versions, including Office 365)

Imagine you are working on documenting a certain product as a team. Each individual in the team has their part ready to be documented, and they are working from their respective locations and devices.

In other cases, you might have data under different Word documents like a monthly report sheet or a weekly checklist. You’d want to consolidate them into a single file for easy sharing and exporting options.

Though separated, some documents need to be consolidated as a single file for validation. This makes it easy to search through and retrieve data. Also, merging Word documents helps reduce the space occupied and mitigates the file clutter.

In this article, I will tell you how to merge Word documents in 3 easy ways.

Merging separate Word documents into a single consolidated file can be done using 3 simple methods.

This is one of the most well-known and straightforward approaches to merging different Word documents into one. In this method, you can copy the file from one Word document and paste them into another Word document to create a consolidated file.

One advantage of this method is that it gives you the flexibility to either keep or change the formatting of the copied data.

However, there are a few drawbacks to this method. This method is helpful when the number of documents to merge is smaller. If there are multiple documents, then merging documents by copying and pasting becomes a time-consuming and difficult process.

In such cases, you can use the below-given method.

This is a very helpful and beneficial method to merge Word documents in one go.

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Note: One prerequisite when using this method is to make sure the Word documents are all saved in the same folder before using the Text to File option.

Using this method, you can add any number of documents but make sure all the Word files are stored in the same folder.

If you think searching for and going through certain steps to merge Word documents is a bit complex, you can easily use any online third-party tools. These tools help merge multiple documents in a single go.

However, online third-party tools need an active internet connection and a web browser to merge Word files.

All you need to do is select the documents, upload the files, and click on Merge. Once they are merged, you can easily download them to your local storage.

Some online Word merge tools are:

When many people are working on a Word document, there might be multiple versions of the same document. These versions can also be merged into a single document using the below-given method.

This opens the Combine Documents dialog box.

Merging Word documents can be an effective way to keep your files organized and reduce disk space. It also facilitates easy sharing and exporting of documents.

In this article, we saw how to merge Word documents in 3 easy ways. You can choose to copy and paste, use the Text from File option, or use online tools. You can also merge two different versions of the Word file.

For more high-quality guides on MS Word or Excel, please visit our free resources section.

• Select the Insert tab.
• Select Object, and then select Text from File from the drop-down menu.
• Select the files to be merged into the current document. Press and hold Ctrl to select more than one document. Note. Documents will be merged in the order in which they appear in the file list.

For most people, the quickest method for combining Word documents is to manually copy and paste them into one. This isn’t the best method for merging documents—a far easier method is to insert your documents as objects instead. Here’s how.

You should be able to do this in any modern version of Microsoft Word, even those included with the latest versions of Office. These instructions should work for older versions of Word, too.

RELATED: What's the Latest Version of Microsoft Office?

To begin, open a new or existing Microsoft Word document. This is the “master” document where you’ll combine all of your Word documents into a single file.

From the ribbon bar, click the “Insert” tab.

You’ll need to locate the “Object” button in the “Text” section. The icon may be large or small, depending on your screen resolution.

Press the downward-pointing arrow next to the “Object” button and then click the “Text from File” option in the drop-down menu that appears.

In the “Insert File” selection box, locate the first Word document you want to add to your open document.

Select the file and then click the “Insert” button to add it to your document.

The contents of the selected Word document will be combined with your open document.

If it’s a new document, the contents will appear from the beginning. If you’re merging Word files into an existing document, the contents of your inserted files will appear below any existing content.

There are no limitations to this process—you can repeat these steps to combine as many Word documents as you like.

You’ll need to think about the order of your final document before you merge multiple documents, however. In the example below, several Word documents have been named with the endings A, B, and C to clarify the order of insertion.

Merging multiple documents using the same Word format should mean your formatting, images, and other content move across to the new document, but double-check that this is the case when the merge process has been completed.

If you’re moving from a DOC to a DOCX file, you might lose formatting or other content, depending on how recently the file was edited in a modern version of Word.

Sometimes we may need to merge multiple documents into one when you are using the Microsoft Word applications. In Word, you can merge multiple Word documents into one with one of following tricky ways: