Halloun Makati

G Mousa Medical PTY Ltd.

Address: 6/195 Abbott St, Cairns City QLD 4870, Australia

Queens Pastry

Address: 144 Harrington St, Hobart TAS 7000, Australia

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My advice is always try to correct something the way it was originally posted. Not only is it easier to follow the PO history, but if you are clearing a lot of items in one go with MR11 it will put them in one document, making it impossible to reverse one item if you make a mistake. Also it assumes the higher quantity is incorrect e.g. if you have a goods receipt of 10 and an invoice of 6, it will reduce the 10 and the not increase the 6.

You can run MR11 selecting “prepare list” to see what is outstanding and investigate if you can correct it by other means. You can select “last movement before key date” which is based on the last goods movement to look at older items only.

Ideally, if there is a balance on the GR/IR account because the invoice or goods receipt was posted incorrectly or is missing, then instead of using MR11, post the missing goods receipt or invoice, or reverse it out and post it correctly.

A problem may occur if you need to reverse out the invoice (which you may also need to do in order to correct the goods receipt), if it has already been included in a payment with other invoices. One option is to post a dummy credit instead, reverse/correct the goods receipt and then reverse the dummy credit, but if you have many such items it may be easier to use MR11.

Another reason to use MR11 could be that you have had a stock-take and the stock has already been corrected, or the stock has already been issued and any correction to the stock would make the stock negative. Or, it is simply too late or complicated to warrant the time investigating what happened with smaller differences.

MR11 is all about correcting the balance on the GR/IR which is caused by a difference in quantity (not price) between the invoice and the goods receipt. It should only be used when no more invoices or goods receipts are expected or can be posted.

You can select items with only a small difference by selecting either the Qty.Var. less Than/Equal to %” or the “value variance less than/= to” fields. Note that selecting “automatic clearance” means that it will write off the differences as opposed to “prepare list” which only shows the differences”

MR11 documents can be reversed either by going into MR11_SHOW or by clicking on the account maintenance documenting the PO history, but be careful if more than one PO has been corrected in one MR11 document, as it will reverse the whole document.