What is ktop in sap?
My advice is always try to correct something the way it was originally posted. Not only is it easier to follow the PO history, but if you are clearing a lot of items in one go with MR11 it will put them in one document, making it impossible to reverse one item if you make a mistake. Also it assumes the higher quantity is incorrect e.g. if you have a goods receipt of 10 and an invoice of 6, it will reduce the 10 and the not increase the 6.
You can run MR11 selecting “prepare list” to see what is outstanding and investigate if you can correct it by other means. You can select “last movement before key date” which is based on the last goods movement to look at older items only.
Ideally, if there is a balance on the GR/IR account because the invoice or goods receipt was posted incorrectly or is missing, then instead of using MR11, post the missing goods receipt or invoice, or reverse it out and post it correctly.
A problem may occur if you need to reverse out the invoice (which you may also need to do in order to correct the goods receipt), if it has already been included in a payment with other invoices. One option is to post a dummy credit instead, reverse/correct the goods receipt and then reverse the dummy credit, but if you have many such items it may be easier to use MR11.
Another reason to use MR11 could be that you have had a stock-take and the stock has already been corrected, or the stock has already been issued and any correction to the stock would make the stock negative. Or, it is simply too late or complicated to warrant the time investigating what happened with smaller differences.
MR11 is all about correcting the balance on the GR/IR which is caused by a difference in quantity (not price) between the invoice and the goods receipt. It should only be used when no more invoices or goods receipts are expected or can be posted.
You can select items with only a small difference by selecting either the Qty.Var. less Than/Equal to %” or the “value variance less than/= to” fields. Note that selecting “automatic clearance” means that it will write off the differences as opposed to “prepare list” which only shows the differences”
MR11 documents can be reversed either by going into MR11_SHOW or by clicking on the account maintenance documenting the PO history, but be careful if more than one PO has been corrected in one MR11 document, as it will reverse the whole document.
I am using t-code MR11 (Maintain GR/IR clearing account) in order to clear the GR and IR quantity difference or MR11SHOW (Display/Cancel Account Maintenance Document) for reversing the GR/IR clearing document. I noticed that in PO history (ME23N), only the quantity is updated. The amount in local currency is not updated in PO history.
Re-generating the Issue
SOLUTION
T-code code MR11 only deals with quantity difference between goods receipt document and invoice verification document. Therefore only quantity can update PO history.
In t-code ME23N, once the user switches on PO history tab, the system will list the history data as "Basic List" as default. In this list, the user would only see goods receipt and invoice receipt documents' corresponding value. (e.g amount in local currency, currency, quantity, etc). Now, if the change the list from "Basic List" to "GR/IR Assgt" or "Clearing value", the user will be able to see the account maintenance GR/IR clearing value in local currency.
Transaction code ME23N PO history with 'Basic List'
SAP Sap Meaning Of Ktop Transaction Codes: SE11 — ABAP Dictionary Maintenance, MIGO — Goods Movement, SU01 — User Maintenance, SM35 — Batch. SAP Ktop Transaction Codes: BBPCF02 — GR/SE for Desktop User, CDESK — CAD Desktop, OB62 — C FI Maintain Table T001 (KTOPL + 2), PPMDT. What is Tables in SAP? SAP Analytics & Administration. If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the.
