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Electronic Receipt Machines are machines designed for use in business for effective management control in the areas of sales analysis and asset management system and which complies with the conditions prescribed by law.

This machine is used by retailers and those who sell products through the flow of customers.

This machine is used by computerized retail outlets. It is connected to a computer network and stores all sales transactions or information stored in its archives.

A device designed to certify by signing any financial document prepared by a computer such as a tax invoice. This device uses a special computer program to generate special numbers (Signatures) that are attached and printed on each invoice issued by the user system.

This machine is designed for use at petrol stations and printing every receipt during sales transactions.

NOTE:

You are responsible for issuing receipts or invoices for each sale and reporting any changes / defects of the machine to the Commissioner within 24 hours.

Read more TRA

HOW TO USE EFD MACHINES FOR SALE AND PROVIDE Z-REPORTINCOTEX 181 (small machine) 1.

Turn on the machine will write REGISTRATION MODE2.

Enter the password 100,0003.

Click TOTAL once, you will see 1. Sales, 2. Purchase4.

Click 1. (sales) Select to make sales5.

You will see BUYER’STIN 0.00… Then the machine is ready to make sales

MAKING SALESFor example a customer has bought 4 SERENGETI for a price of 40,000 shs eachDo this:

Press 4 (number) then•QTY then (price) 40,000 then•SH then PLU then press 3 (beer) PLU then TOTAL then the receipt will come out give the customer For example the customer has bought 4 SERENGETI at a price of sh 40,000 each TUSKER 2 at a price of 32,000 eachLONDON GIN CARTON 2 at a price of 65,000 eachSt. Anna 3 at a price of 95,000 eachClittle water CARTON 10 at a price of 3,000 each CARTONBoss whiskey CARTON 2 at a price of sh 70,000 each CARTONDo this:

Press C The machine will show 0.00 when you press VD / MODE once and then press MODE three times you will see Z-REPORT then enter the password 300,000 then press TOTAL when Z-REPORT will come out when it is relevant.

COMPANY PRODUCTS NUMBERS:1) HARD DRINKS (spirits kama Gordon’s, grants J&B, jebel, London gin,Smirnoff, and others)

2) SOFT DRINKS (alvaro, bavaria, redbull, pure heaven) 3) BEER (all beers with Heineken and Windhoek) 4) WINE (Dompo alter wine St. Anna, St. Morand, St. Vincent) 5) SODA6) WHISK (boss, bond 7,) 7) WATER (big and small water

Fiscal Printer machine is connected to a computer via USB cable that is NOTE 3: If you get an error message “ EFD BLOCKED, TOO MANY UNSENT REPORTS”

Ministry of Finance

Ministry of Industry, Trade and Investment

Tanzania Ports Authority

BRELA

African Tax Administration Forum

Kenya Revenue Authority

Uganda Revenue Authority

Rwanda Revenue Authority

Office Burundais des Recettes

Press C The machine will show 000 when you press VD / MODE once and then press MODE three times you will see Z-REPORT then enter the password

As per the upgraded electronic financial data management system (EFDMS) of the Tanzania Revenue Authority (TRA), all tax paying businesses are required to use Electronic Fiscal Device (EFD Machine) for issuing tax invoices which gets auto verified by the EFDMS. The latest reform aims at simplifying and enhancing voluntary tax payment by businesses across Tanzania.

Electronic Fiscal Device or EFD Machine is a user-friendly business device designed for issuing receipts/invoices for the sale of goods or services. The device enables the systematic management of sales analysis and stock control, strictly adhering to the legal mandates.

The primary functions of the EFD Machine include:

Introduced under the EFD Regulation 2010, EFD Machines are to be used for all business transactions related to goods or services and involving users. Users, as defined by the regulation, are all taxable persons and any person who may be appointed by the Commissioner as eligible for registration as user through a notice published in the Government Gazette.

As per the recent TRA mandate, all tax paying businesses should upgrade their EFDs to Protocol 2.1 that facilitates auto signing from the portal. Further to the auto verification by EFDMS, a QR code and verification code gets embedded to the invoice, validating the genuineness of the invoice. The upgraded EFDMS accepts only those EFD invoices with verification code for input tax claims. Invoices without verification code shall be rejected automatically.

Businesses should confirm with the TRA approved EFD suppliers whether their existing devices can be upgraded to generate verification and QR codes on invoices, complying with the new EFDMS requirement. In cases where EFD machines cannot be upgraded, the businesses are required to buy new EFD machines that comply with the new EFDMS requirement. When traders opt for new EFDs, the old one should be handed over to the TRA office.

The upgraded EFD machines are highly beneficial to the taxpayers as well as the authorities. Some of the major advantages are enlisted below:

In Tanzania, there are four types of EFD machines currently in use:

Electronic Tax Register is used by retail businesses that manually issue receipts and invoices. ETR determines the tax value for every transaction made, stores the data in a permanent memory that can be accessed only by the tax agency.

Computerized retail outlets use Electronic Fiscal Printer which is connected to a computer network, storing all the transaction data and particulars in the fiscal memory

ESD authenticates financial documents with the help of a specially designed computer program. The machine generates a unique number (signature) which gets embedded and printed on every invoice generated by the user’s system.

Designed for petrol stations, EFPP is connected to a pump and it prints a receipt every time a sale transaction happens.

The Tanzania Revenue Authority defines EFD offenders as any individual who

EFD offenders are liable to a fine that is not less that 200 currency points and not exceeding 300 currency points or to imprisonment for a tenure not more than 3 years or both. The mentioned offences are not applicable to individuals who are exempted by the tax laws in terms of acquiring and implementing the EFD.

In the case of an individual who fails to claim or notify the authorities about the refusal to issue a fiscal invoice post payment for a sale of a service or goods, an EFD offence is said to be committed. The offender in this case shall be liable upon conviction to a penalty not less than 2 currency points and not exceeding 100 currency points.

Tax evasion is considered a serious offence and the offender upon conviction is liable to a fine that is double the amount of tax evaded or imprisonment for a tenure not more than 3 years.

Electronic Fiscal Device ( EFD ) means a machine designed for use in business for efficient management controls in areas of sales analysis a

Electronic Fiscal Device ( EFD ) means a machine designed for use in business for efficient management controls in areas of sales analysis and stock control