how to generate ewb?
Eway bills in EWB-01 can be generated by either of two methods-
This article focuses on the step-by-step process of generating the eway bills on the e way bill portal (web-based).
There are some prerequisites for generating an eway bill (for any method of generation):
Here is a step by step Guide to Generate EWay Bill (EWB-01) online:
Step 1: Login to the eway bill system.
Enter the Username, password and Captcha code, Click on ‘Login’.
SStep 2: Click on ‘Generate new’ under ‘E-waybill’ option appearing on the left-hand side of the dashboard.
Step 3: Enter the following fields on the screen that appears:
If transaction type selected is Inward, following subtypes appear: Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition
3. Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or others if not Listed
4. Document No. : Enter the document/invoice number
5. Document Date: Select the date of Invoice or challan or Document.
Note: The system will not allow the user to enter the future date.
6. From/ To: Depending on whether you are a supplier or a recipient, enter the To / From section details.
Note: If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’.
7. Item Details: Add the details of the consignment (HSN code-wise) in this section:
Note: On the implementation of Eway bills, Based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on the GST portal.
8. Transporter details: The mode of transport(Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part. Apart from above, either of the details can be mentioned:
Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234.
Step 4: Click on ‘Submit’. The system validates data entered and throws up an error if any.
Otherwise, your request is processed and the eway bill in Form EWB-01 form with a unique 12 digit number is generated.
The eway bill generated looks like this:
Print and carry the eway bill for transporting the goods in the selected mode of transport and the selected conveyance.
Step-1: Click on ‘Print EWB’ sub-option under ‘e-Waybill’ option
Step-2: Enter the relevant eway bill number -12 digit number and click on ‘Go’
Step-3: Click on ‘Print’ or ‘detailed print’ button on the EWB that appears:
ClearTax offers a wide range of services in GST compliances such as Invoicing, Preparation and filing of returns and the latest addition to this list is preparing and generating ‘E-Way Bill’. ClearTax EWayBill helps you:
The e-Way bill is a document introduced under the GST regime. This bill is generated before transporting or shipping goods worth more than ₹50,000 within state or interstate. A physical copy of the e-Way bill invoice must be present with the transporter or the person in charge of the conveyance of goods. It should include information related to goods, recipient, consignor and transporter. The eway bill was introduced nationwide on 1st April 2018. The e-Way bill portal can be used for e-Way bill generation (single and consolidated options), change vehicle number on an existing EWB, cancellation of generated EWBs.
The e way bill generation process can be carried out by you through the following mediums:
Before taking a deep dive into the actual process of how to create an eway bill, we must take a look at a list of certain documents and credentials that must be in the possession of the person who is about to generate an e-Way bill. The list of the same can be found below:
Before the goods are to be shipped, an e-Way bill has to be generated. The bill has to include the following details:
The e-Way has to be generated:
Here is a step-by-step guide of e-Way bill generation for you:
Under ‘Transaction Type’, select ‘Outward’ if you are the sender or ‘Inward’ if you are the receiver. Then, you will be asked to fill the subtype.
If you have selected ‘Outward’ as a transaction type, your subtypes will look like this:
But, if you select ‘Inward’ as a transaction type, these will be your subtypes:
Note: SKD and CKD stand for Semi Knocked Down goods and Completely Knocked Down goods respectively.
Now, you will need to select the type of document you are initially uploading.
Note: Once the document's details have been submitted, you cannot change these details.
Now, you will need to enter your destination and origin details in the text boxes next to the words ‘To’ and ‘From’ respectively whether you are a supplier or a recipient.
Note: Enter ‘URP’ i.e. 'Unregistered Person’ in the GSTIN filed, if either of the supplier or receiver is unregistered.
Item Details: Fill in the details of the consignment (HSN code-wise) in the section that will follow. The subtypes of information that will need to be provided are:
You will have to fill up the aforementioned information in a section which will look like this:
Transporter details: It is mandatory to enter the mode of transportation & the distance travelled.
Apart from the above, Either of the details can be mentioned:
OR,
Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234
Note: You need to update the ‘My Master’ section first to proceed in case the products are used on a regular basis. The section is present on the dashboard itself.
Lastly, take the printout of the bill and keep a copy with yourself and share the same with the driver of the vehicles as well as they will need to show the same to the concerned individuals while crossing state borders along with the goods.
An e-Way bill generation can be done by the following:
Bulk e-Way bills can be generated when the user has to generate multiple bills. Follow the steps given below to know how to prepare e-Way bill in bulk:
In order to understand how to prepare e-Way bills, you should know the e-Way bill format. Take a look at the two parts of the bill:
To print your e-Way bill, follow the below-mentioned steps:
If a taxpayer has not filed his or her returns for two consecutive tax periods in a row, their e-Way bill ID will be blocked. As a result of the same, they will not be able to generate new e-Way bills. The taxpayer’s ID will be unblocked only when a taxpayer goes ahead and files the GSTR-3B form. Then, all they will have to do is wait for 24 hours. You can learn more about e-Way Bill blocking and unblocking at Bajaj Markets.
In February of 2020, the e-way bill portal got linked to the long-established VAHAN system. It all started with the Vahan e-Way bill pilot run in the state of Karnataka. But now, the vehicle registration number will be automatically validated while generating new e-way bills.
Here are the latest updates on E-Way bill:
The government has initiated the trial of the EWay Bill System from 15th January 2018 for the Generation of E-way bills for both Inter and Intra-state movement of goods. The system is expected to be rolled out soon, making it mandatory for Organizations & Transporters to Generate new waybills according to the GST law and in compliance with Rule 138 of the CGST Rules. Every registered person or a taxpayer who transfers his Goods or causes to the movement of goods value exceeding fifty thousand rupees in relation to supply; or reasons other than supply; or inward supply from unregistered person eway bill generation is necessary. The unregistered person shall generate eway bill online on the e-way bill portal.
A dedicated eway bill portal (EWB) has been created to e way bill generate and issue the e-way bills under e-way bill system. The direct link to the portal is http://ewaybill1.nic.in/ewbpl1/ NIC has also released E-Way Bill APIs to licensed GST Suvidha Providers for helping large Organizations/Transporters in automating the entire process by integrating their solution within a taxpayers ERP or existing waybill system for generating e-way bill online in real-time.
So, how to generate e way bill, just follow the steps below and it should be on hand with the user for generating the e-way bill:
Following Steps to be Followed for Generating the E-Way Bill:
a. if the user has created the customer master in the Master client option then the user has to only type 2-3 characters of consignee name the system will display the consignee with such name and the user has to select the consignee. All other details like consignee GSTIN address etc. will be auto-populated. These fields are also editable if the user wants to edit.
b. If the master is not created then the user can enter the GSTIN number of the consignee then all details like consignee name, address etc will be auto-populated and these details are also editable.
c. User is also allowed to manually fill up all the details like consignee name, GSTIN, address etc.
d. If the consignee is an unregistered person then the user has to enter the “URP” in the GSTIN column.
e. Now the user needs to enter the “item details”. If the user has created masters of product form Master – product then after typing 2-3 characters of product the product with such name will be auto-populated and user needs to select the same. All other fields like description, HSN, unit, and Tax rate are auto-filled from the master. The user has to enter the quantity and taxable value of the product mentioned in the document.
f. More / multiple products also can be added with the option.
g. Based on the inputs the system will auto-calculate the CGST, SGST, IGST and CESS. The user is also allowed to edit the same.
a. Based on the inputs the system will auto calculate the CGST, SGST, IGST and CESS. The user is also allowed to edit the same.
b. The user has to now select the mode of transportation viz. Road, rail, air or ship. User also needs to enter the approximate distance between the supplier and the recipient.
c. If the goods are sent by user directly then he can enter the vehicle number without entering the transporter details.
d. If the transportation is carried out by any transporter then the user needs to enter the details of the transporter like transporter ID, document number and date given by the transporter. User can create the Transporter master through which he can select the transporter next time and other details of the transporter will be auto populated.
e. With the third-party transportation is done with Transporter ID the generated E-way bill will be sent to the transporter login account and the transporter can enter the vehicle number while moving the goods.
f. Hence, for creating the E-way bill either “Transporter ID” or “Vehicle number” is required.
It’s created by a registered GST taxpayer who wants to move items worth more than Rs 50,000 using the E-way bill platform.
If an unregistered individual supplies products inward, he must also produce an E waybill.
SMS, Android App, and API site-to-site connectivity will all be used to create or cancel E-way bills. A specific E-way Bill Number (EBN) is available to the provider, receiver, and transporter after the E-way bill is produced.
The below are the requirements for creating an E-way bill:
The E-Way Bill, or GST EWB-01, is divided into two parts: Part A and Part B. Part A contains the products’ information, while Part B contains the vehicle’s identification number.
Step 1: Sign in to the Eway Bill Popular Portal at ewaybillgst.gov.in/login.
Step 2: After that, you’ll be taken to the dashboard of your E-way bill site login. This screen will display information about your latest portal phase as well as other options.
Step 3: The various options available for the generation of an Eway bill are mentioned below.
Step 4: Go to e-Waybill -> “Generate Fresh” to create a new Eway bill.
Step 5: The information entry screen will appear. Fill in the necessary data.
Step 6: After you’ve entered all of the details, press Preview to go through it again. If the preview is successful, click Submit to produce an Eway Bill Number (EBN)
If you want to reprint the Eway bill, follow the instructions below:
Step 1: On the left side of the screen, select the e-way bill alternative. Select “Print EWB” from this menu.
Step 2: Fill in the EWB number, which is needed. The EWB will be on show, and it can be printed and used again.
If you want to update the EWB’s PART-B records, follow the steps below:
Step 1: On the left side of the screen, choose e-waybill. Select “Update Part B / Vehicle” from this menu.
Step 2: Enter the EWB number or the EWB generation date. The EWB that has been created will be mentioned.
Step 3: After that, choose the appropriate EWB, make the necessary adjustments, and press Submit.
The changes can then be updated.
This concludes our discussion of e-way bill production from an e-way bill portal.
Read: Guide to Login Eway Bill Portal
Q1. When I try to register, the machine says there is no contact number associated with this GSTIN in the GST Common Portal; what should I do?
This means that the e-way bill scheme was unable to obtain the GSTIN’s contact information (mobile number and email address) from the GST Popular Portal (www.gst.gov.in). Call the GST helpdesk at 0120-4888999.
Q2. Why is it necessary for the transporter to sign up for the e-way bill system?
Any transporters may not be licensed under the Goods and Services Tax Act, but they are responsible for the transportation of goods for their customers. To obtain a 15-digit Unique Transporter Id, they must register on the e-way bill portal.
Q3. What is TRANSIN (Transporter Identification Number)?
TRANSIN, or Transporter id, is a 15-digit unique number provided by the EWB system for unregistered transporters after they enroll in the system. It is based on state code, PAN, and Checksum digit and is identical to GSTIN format. This TRANSIN, or Transporter id, can be exchanged by the transporter with his customers, who can use it to generate e-waybills while assigning goods to him for transportation.
Q4. How does an unregistered transporter obtain his or her special identifier or transporter identifier?
For enrolment on the EWB portal, the transporter must have the necessary information. After providing the required information, the EWB device generates the transporter id. The user manual contains the specifics of the material that must be included.
Q5. If I forget my username and password, what do I do?
Here is a step by step Guide to Generate EWay Bill (EWB-01) online: Step 1: Login to the eway bill system. Enter the Username, password and Captcha code, Click on 'Login'. SStep 2: Click on 'Generate new' under 'E-waybill' option appearing on the left-hand side of the dashboard.
- Register on the EWB (e-way bill) portal.
- Keep the invoice/bill/challan related to the consignment of goods handy.
- Have a Transporter ID or vehicle number with you if the transport is taking place by road.
